Appendix : Toolbar Items

Quick links:

Default Items
Additional Items
Custom Items

Toolbar Items

DEVONthink provides a wide variety of toolbar items, giving you quick "push-button" access to many everyday tools.

Default Items

The following toolbar buttons are available in the default set you see when you first launch DEVONthink:

Sidebar: Show and hide the global sidebar.
Preview: None: Hides the document preview.
Preview: Standard: Shows the document preview below the item listing.
Preview: Widescreen: Shows the document preview besides the item listing.
New: Adds documents in DEVONthink-native formats. Similar to Data > New.
Actions: Contains the context menu for items selected in the item listing..
Open: Opens the current item in a DEVONthink window if possible.
Open externally: Open the current document in the system default application.
Share: Opens the macOS Share menu for the selected items. This does not apply to groups.
Mark: Flagged: Changes the flagged state of the selected item.
Mark: Read: Changes the read statue of the selected item.
Mark: Locked: Changes the locked state of the selected item.
Label: Changes the label color of the selected item.
Synchronize: Initiates a manual sync of the current database.
Search: This is the main search bar, accessing all or specific groups and databases.
Log: Opens a popover showing available messages from the Log window.
Get Info: Opens a popup from the button displaying a number of commonly used inspectors.
Show/Hide Tags: Shows or hides the Tags bar under a document's preview.
Show/Hide Inspectors: Shows or hides the Inspector panes.

Additional Items

In addition to the default set, there are many other specific buttons available, shown in the order found in the View > Customize Toolbar sheet:

Scripts: Provides access to the contents of the Scripts menu.
Quick Look: Opens a Quick Look preview for the selected document.
Zoom: Changes the magnification of the document being viewed: +, -, or click 1 for actual size.
Zoom to Fit: Sets the magnification of the current item to fit the bounds of the view/edit pane.
Zoom to Width: Sets the magnification of the current item to the width of the view/edit pane.
Full Screen: Displays the current document in DEVONthink's full screen mode.
Groups: Group: Creates a new group in the current location.
Groups: Smart Group: Creates a new smart group in the current location.
Group: Groups the selected items into a new group.
Ungroup: Ungroups the selected group and deletes the now-deserted empty group.
Classify: Attempts to classify the current item.
Plain Text: Creates a plain text file in the current location.
Markdown Text: Creates a Markdown file in the current location.
Rich Text: Creates a rich text file in the current location.
Formatted Note: Creates a formatted note in the current location.
Sheet: Creates a sheet in the current location.
Bookmark: Create a bookmark in the current location.
Launch URL: Opens a URL associated with the current item in the system default browser.
Add to Reading List: Adds selected documents to the Reading List sidebar.
Save: Explicitly save changes to a document.
Delete: Moves the current item to the database's trash.
Print: Prints the selected document. If a document cannot be printed, the item listing will be printed.
Import: Imports files into the current location.
Export: Provides access to the contents of the File > Export menu.
Update: Manually updates (indexed) items in a database.
Show in Finder: Opens a Finder window revealing the document's location in the filesystem. Be cautious with this button. When used on imported files, it will reveal them in the internals of the database. You do not want to modify these internal files in the Finder. This option is best used on indexed files.
Reveal: Reveals a file in its location in a database. Used with items selected in smart groups or search results.
Merge: Merges multiple files into one, leaving the originals intact.
Merge and Delete: Merge multiple files into one, putting the originals in the database's trash.
Batch Process: Open
Optimize: Does an internal optimization and backup of a database's metadata.
Verify: Checks the integrity of the database and repairs items it can. Please refer to the troubleshooting chapter for information on database maintenance and repairs.
Send by Email: Creates a new message in your default email app and attaches selected items. Be aware the ability to add attachments depends on the inter-application capabilities of the email application.
Take Note: Opens the Take Note view, either in the Sorter or a Take Note panel.
Synchronize All: Initiates a manual sync of all open and actively syncing databases.

PRO

Chat: Opens the Chat popover.
Imprinter: Provides access to any imprints available in the Tools > Imprinter menu.
OCR: Runs OCR on a compatible file, e.g., PDFs or images, producing the selected output type.

Custom Items

If you are creating scripts or templates, they will be available to add to the toolbar after quitting and relaunching DEVONthink. See the appropriate sections for information on where to save these files for use in the toolbar.